Accommodations & Grievance Procedure

The following procedure should insure that students receive the appropriate and reasonable accommodations that will assist them in mitigating the impact of their disability and ensure equal opportunity.

As early in the semester as possible, or before the start of the school year, the student should initiate contact with the Office for Students with Disabilities (OSD) to register and request accommodations. At this time, the student should provide the OSD with the most current documentation regarding a disability. The documentation must meet the guidelines established by the university and must explain how the disability substantially limits the student. More specific guidelines for documentation are contained in this document.

  1. The student should plan on meeting with the Director of the OSD to review how the disability substantially limits the student and determine what reasonable accommodation would be appropriate. Recommendations from the documentation and consultation with the student are both used to determine the accommodations. Final determination of accommodations rests with the university. 
  2. If a student is determined to be eligible for accommodations the “Faculty Notification Letter” is processed for each course in which the student may need accommodations. The process for the student  to self-disclose the information to the faculty is then reviewed. 
  3. It is then the student’s responsibility to take the “letter” to the appropriate professors, meet with them privately, raise their level of understanding of their strengths and disability, and work out the logistics of providing the approved accommodations. This self-disclosure should be done with the rights of the student and faculty member kept in mind. There will be a two week implementation period prior to test accommodations, while other accommodations will have a one week implementation timeframe. ACCOMMODATIONS ARE NOT RETROACTIVE.
  4. If difficulties occur in the actual provisions of the approved accommodations, and the student is unsuccessful in resolving those issues they should contact the OSD immediately. The OSD will work with both the student and faculty to arrive at an appropriate resolve. If the student believes they have been discriminated against based on their disability, they may file a grievance with the OSD. GENERAL ACCOMMODATIONS: The following accommodations are available to students who have provided documentation of their disability:  
  • Special testing and exam conditions such as; extended time, distraction free locations, oral exams, scribe support.  
  • Tape record lectures and discussions.  
  • Use of a calculator on tests. 
  • Use of a university computer for tests 
  • Reader's workshops 


The Americans with Disabilities Act of 1990 was enacted to protect individuals with disabilities against problems of discrimination in several critical areas including education. The purpose of the Act is to provide a clear and comprehensive mandate for the elimination of discrimination against individuals with disabilities. Students with disabilities are responsible for contacting the O.S.D if reasonable accommodations are not implemented in a timely and effective manner. The OSD will work with university personnel to resolve the issue. If no effective resolution to the complaint can be reached the student then has the option to file a formal complaint with the ADA Compliance officer. The student will secure and complete the “Formal Grievance” form that is available from the director of the OSD or from the university compliance officer. The form should be completed, signed and dated and delivered to the university ADA compliance officer, the Director of Human Resources.

If the student believes the grievance has not yet been resolved to his or her satisfaction, they may appeal the decision to the office of the Dean of the College of Arts and Sciences.