INTRODUCTION | SCREENING | TESTING/TRACING | COVID-19 ALERT LEVELS | ACADEMICS | GRADUATE AND PROFESSIONAL STUDIES | RESIDENCE LIFE | ATHLETICS | CO-CURRICULAR ACTIVITIES | INFORMATION TECHNOLOGY
WELCOME FROM THE PRESIDENT
Dear Students, Faculty and Staff,
Warm greetings to each and every one of you! I hope this letter finds you and your loved ones safe and healthy during this unprecedented pandemic. This has been and continues to be a challenge to us each day on many different levels. As a community who cares for one another we will make every effort to keep all our members safe.
We are finally to that time of the year where we wish to reopen school! COVID-19 continues to influence our lives in so many ways. It has made Siena pivot and sensibly address difficult logistical and operational issues. We want to offer the safest environment that we can to our students, professors and staff.
There has been a great deal of work that has taken place to plan for this academic year. Numerous committees were formed, webinars and meetings attended and classes taken to enhance online teaching. All of this was done primarily with a focus on the needs of our students and the health of all. I want to personally thank all of you who participated in this planning in any way. It was a monumental task with countless hours of work and Zoom meetings!
Below you will find our Siena Heights University’s Plan for reopening. We believe it is a plan that can protect us all if we all do our part. There are many mandatory parts to this plan in order to keep everyone safe. Everyone is expected to follow the plan.
It is each one’s responsibility to be accountable for their actions to keep themselves safe. However, it is also our responsibility to act responsibly to keep others safe. I am sure we will make every effort to do just that.
This plan is based on CDC recommendations, the Governor of Michigan’s Orders and the local County Health Department. As you might imagine, this is a fluid plan. If something changes in our environment regarding COVID19 then there may need to be alterations to our present plan.
I look forward to seeing many of you on campus! If you have chosen to take classes online, I wish you the very best.
The focus of thoughtful preparation by the Siena family inspires me as we face the unprecedented challenges of the pandemic and the fast-changing landscape.
I ask God’s deepest blessing on each one of you, your family and loved ones and our Siena community as we come together whether physically or virtually during this 2020-21 academic year!
Sister Peg Albert, OP, PhD
SIENA SAFE CAMPUS INTRODUCTION
All members of the Siena Heights University community, including its students, faculty and staff, have an important role to play in keeping fellow students and the community safe by doing their part to stop the spread of COVID-19. The University’s highest priority is the safety of its students, faculty, staff and visitors.
Siena Heights University has committed to and completed a plan to re-open the Adrian campus and restore residential living and face-to-face courses in the safest way possible for the 2020-21 academic year.
Siena Heights University’s Adrian campus has established many multi-faceted protocols designed for safety, including health screening protocols for entry to campus as well as reducing numbers in residential halls, dining halls, lecture halls, classrooms and labs. Here are some basic all-campus guidelines:
- Face masks are required to be worn by all when in public spaces, indoors and outdoors, while on campus property.
- Contactless water bottle stations around campus are open and available.
- Faculty and staff should contact their supervisors immediately when developing symptoms or feeling ill on campus.
- Social distancing guidelines should always be followed .
- Health screenings will be required when entering campus buildings.
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The University has installed state-of-the-art self-health screening stations on the Adrian campus. For the University to remain open, it is mandated to complete daily health screenings on all individuals accessing campus both with the self-screening stations and the state's COVID track system, MI Symptoms. Upon arrival to the Adrian campus, people will need to enter buildings via the main entrance and go through the quick and easy self-health screener station. If there is a line of employees or students waiting to check-in, use 6-foot social distancing guidelines or go to another building’s main entrance to get checked. Most buildings on the Adrian campus will have a self-health screener stations.
- Employees, visitors and contractors will need to create an account with the State of Michigan’s COVID-19 tracking platform, “MI Symptoms” here: https://misymptomapp.state.mi.us/sign-up and follow the directions. For employees, add Siena Heights University as the “Workplace” using the following employer code: 6755-3260 and the university's address: 1247 E. Siena Heights Dr., Adrian, Mich., 49221. Once an account has been established, people coming on campus will be required to log into their “MI Symptoms” account on a daily basis and click on the “Start Wellness Check" to answer questions and to input their temperature reading from the health screening station. Those who receive an “At-Risk” notification should immediately contact the SHU Department of Public Safety at 517-264-7799 and leave campus.
- For a campus map showing the stations, click the image to the right.
- An instructional video of how to use the stations is to the right.
The screening station will provide directions once people step on the footprints in front of the station. There are instructions at each station to assist. Here are the basic instructions:
- The screeners will detect if people are wearing a face covering and take temperatures. Once screened, people will either receive a green light to proceed or a red light that will require employees to leave campus immediately and contact your supervisor.
- Those receiving a green light will also need to read and verify the other health screening questions that are posted at the station.
- If they answer “no” to all the questions they should take a sticker and place it on their shirt indicating that they are good for the day and may bypass other screening stations for the day.
- Those who answer “yes” to any of the health screening questions should leave campus immediately and contact your supervisor.
To accommodate the health screening system, the other doors on buildings will remain locked for entry. People may exit any door but only enter the identified main doors. The main doors will be clearly marked. Please plan to re-route your previous pedestrian pathways around campus. Those who utilize a self-health-screening station do not need to email email@example.com for access information and do not need to call for the health screening questions. Since safety levels change rapidly and the protocols for safety must align this site will be the most up-to-date information for the Adrian campus COVID-19 response.
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Siena Heights will use the following COVID testing options:
- Lenawee Family Medical (2-5-day turnaround)
- Worksphere (24-48-hour turnaround)
- Hilex (36-72-hour turnaround)
A contracted testing company will come on campus and test for known symptoms and exposure as needed. Insurance will cover the cost of testing when medically prescribed. The University will cover the cost of the testing if students do not have insurance. Athletic testing will be in compliance with the NAIA and a contracted testing company will handle all testing as needed.
In-depth contact tracing will be handled primarily through the Lenawee County Health Department with the initial assistance of the SHU Health Center. The University has set up nine rooms with private bathrooms for quarantine if needed.
What should I do if I feel sick?
If you develop a fever and symptoms such as cough or difficulty breathing, and have been in regular, close contact with a person known to have COVID-19 or if you have recently traveled to an area with ongoing spread of COVID-19, the CDC advises you call ahead to your healthcare professional. You can also contact Nurse Dawn Marsh in the Student Health Office by phone at 517-264-7190. Adrian campus faculty, staff or students who have knowledge of someone who is sick or displaying symptoms of being sick, please contact SHU Chief Public Safety Officer Cindy Birdwell at 517-403-2266 immediately. Those who are sick or have any symptoms of COVID-19, please contact the SHU Department of Public Safety at 517-264-7799 immediately.
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To simplify operations Siena Heights University’s Adrian campus will have five basic alert levels listed below. These alert levels are aligned with the State of Michigan Safe Start Plan. To see which level the Adrian Campus is currently at visit the FAQ page here.
The current Lenawee County risk level is: E (HIGH)
To view the Lenawee County Health Department site, click here.
Level 0: Normal Operations
Level 1: Low Alert
Cases are rare and contact tracing can be used to control the virus: may operate high-density environments. Vaccines and/or highly effective treatments are approved and widely available, low circulation of coronavirus, prevention measures can be gradually lifted when immune protection is established.
- Classrooms near full capacity.
- Shared office space.
- Dining and residential activities with some modifications.
- Athletics and co-curricular with some modifications.
Level 2: Moderate Alert
Moderate number of cases with most cases from a known source: protections in place, may operate a moderate-density environment, open with protective measures in place, underlying threat of outbreak remains, but prevalence of the virus is lower and testing and contact tracing capacities are robust enough to allow some policies to be relaxed, no longer tracking campus capacity.
- Rigorous cleaning and disinfecting protocols.
- Rigorous health screening process.
- Protective equipment available.
- Tracing/tracking robust system in place.
- State and local agencies relaxing protocols.
- Routed facility access.
- Low density in person instruction (6 ft. & face coverings).
- Offices utilizing distancing and other measures.
- Limited housing, limited dining, limited athletics to allow for distancing and moderate density.
Level 3: High Alert
Many cases including community spread, with undetected cases likely: state by state reopening – low density environments may operate.
- Facilities have limited access.
- Health screening/tracking processes implemented.
- Selective quarantining/self-isolation.
- Enforced protection i.e. face coverings.
- Offices working remotely or alternating days.
- Social distancing.
- Limitations on group sizes indoor and outdoor (per health department).
Level 4: Very High Alert
Widespread outbreak that is growing with many undetected cases: stay at home orders are in place, schools and non-essential businesses are closed and people are expected to practice self-isolation.
- Campus buildings have access restrictions.
- Residential housing is limited to criteria-based application.
- Telework is implemented for all ‘non-essential’ operations.
- Course work is done in remote mode.
- Athletics and other co-curricular activities are suspended.
- Tracking campus occupancy.
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COLLEGE OF ARTS AND SCIENCES
Course delivery modes have been developed by faculty members to provide opportunities for interaction among faculty and students while attending to the appropriate guidelines for social distancing and safety. Faculty preparations will include clear guidelines about remote work if the state of the pandemic or expectations of public health officials warrant it.
Courses will be delivered in one of the following formats:
- Web-enhanced Face-to Face: All regularly scheduled courses will occur in a classroom setting. Canvas will be used to post the syllabus, to introduce the faculty member and note office hours (face-to-face or virtual), and to use the gradebook.
- Flipped Classes: Instructional content, such as recorded lectures, will be available through Canvas. Students will meet at the regularly scheduled class times for formative assessments, like homework, quizzes, or discussions.
- Synchronous Cohort: All classes will occur at the scheduled time, but students will alternate presence in class and on-line. For instance, half the class (cohort 1) will attend the face-to-face class, while the other half (cohort 2) will view the live stream. At the next class meeting, cohort 1 will view the live stream and cohort 2 will attend in person.
- Synchronous Hybrid: Classes will meet on some of the scheduled times. On the other days, students will receive synchronous or asynchronous remote instruction and assignments.
- Synchronous Remote: Classes will meet at regularly scheduled class times via the Big Blue Button, Zoom or Microsoft Teams.
- Asynchronous Remote: All course materials will be on Canvas so that a student can access them from any site and upload all assignments online. Office hours (face-to-face or virtual) will be established by the faculty member.
- Totally Online: Complete course outline and materials are published online and fulfill the requirements established by the Online Learning Advisory Committee.
Because the goal of providing various delivery methods is to provide flexibility, each course syllabus will describe specific details related to course requirements as well as the expectations in case a transition to a more remote modality becomes necessary.
Siena Heights University will maintain close attention to guidelines from the CDC, state and local health departments as well as conditions on the university campus. If the level of infection on campus or advice from the health departments recommend it, classes will move to being offered on a remote basis even before the Thanksgiving break. In either case, transition at Thanksgiving or earlier, faculty members will provide guidance regarding expectations for levels of participation, submission of assignments, and other class requirements.
If a student is symptomatic or tests positive for the COVID-19 virus, the student is expected to refrain from attending class until s/he has fulfilled the CDC recommendations for returning. The student is expected to contact the Health Center (nurse) and stay in his/her living environment. Meanwhile, communication with the faculty member will allow the student to assess what s/he must do to successfully complete the course work or what adjustments need to be made.
Office hours will be held either virtually or face-to-face. Face-to-face sessions should be held in places that provide sufficient space to allow social distancing. Course syllabi will provide information for making contact with faculty.
Center for Student Success (Academic Advising)
Academic advising, tutoring, library, and technology services will adjust their systems to continue to offer quality support to students. You may contact your academic advisor for an appointment through Navigate. If you do not know the name of your advisor, please contact firstname.lastname@example.org. Contacts with the other services may be made through the appropriate web page in MySiena.
Classroom assignments will be made in such a way as to provide appropriate social distancing and provided with materials needed for sanitation. Care should be taken to maintain the distance between seats. Most locations will have a cleaning station. Each individual is expected to sanitize the surface areas that s/he will use.
Experiential learning on and off campus will require special adaptations during this time. Appropriate information will be provided for each opportunity through the appropriate course.
Winter semester classes will begin remotely on January 11 to allow students to return to campus as safely as possible. Classes will return to the assigned mode on January 19. If, at any point in the semester, the level of infection on campus or advice from the health departments warrant it, classes will be moved to a remote basis. To view the academic calendar, visit sienaheights.edu/Academics/Academic-Calendar.
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GRADUATE AND PROFESSIONAL STUDIES
Graduate and Professional Studies includes all of Siena Heights University’s off-campus locations, totally online degree completion programs as well as the Graduate College.
The winter 2021 Academic Calendar for GPS will have the following winter start and end dates: Winter 1 sub-session: Jan. 11-Feb. 28, 2021; Winter 2 sub-session: March 15-May 2, 2021. All previous dates for adding, dropping or withdrawing from a course remain as previously published. Student census dates will also remain as originally published. To view the Academic Calendar, visit sienaheights.edu/Academics/Academic-Calendar.
Winter 2021 GPS courses will be offered in one of the following methods: remote, modified remote, or totally online. There will be a very limited number of GPS courses offered with a face-to-face component during the winter semester. This will include courses within the Clinical Mental Health Counseling and Community and Human Services programs. The University will continue to monitor CDC and State guidelines and recommendations with regard to the upcoming summer 2021 session. Here is other information to note:
- GPS Advisors Off-campus: The GPS Advisors are working remotely and continue to be available to assist you with admissions and advising questions during regular business hours. It is BEST to communicate with your advisor through your SHU email. Below are the off-campus GPS advisors emails: Betsy Brooks - email@example.com | Logan Campbell - firstname.lastname@example.org | Paget Clark - email@example.com | Zach Cox-Mandigo - firstname.lastname@example.org | Jennifer Dickey - email@example.com | Gina Gudowski - firstname.lastname@example.org | Monica Guerra - email@example.com | Kelly Newman - firstname.lastname@example.org | Christine Johnson - email@example.com | Angela Pinkett - firstname.lastname@example.org | Mary Roberts - email@example.com | Erin Rudnicki - firstname.lastname@example.org | Dana Shook - email@example.com | Mary Wesolek - firstname.lastname@example.org
- Off-campus GPS advisors will return to their respective office when permitted by the host CC Partner. As access to our CC Partners vary campus to campus, students are encouraged to contact their GPS advisor if they need a face-to-face meeting. GPS advisors are currently conducting phone and virtual advising meetings. Once face-to-face meetings are possible, we ask that all who visit Siena’s off-campus locations follow the safety protocol and procedures recommended by the host CC Partner.
- GPS Student Technical Needs: Learning in a remote or online course delivery mode may present technical challenges for several GPS students. As such, any qualifying GPS student who is in need of a computer can discuss options with their GPS advisor. The University has a limited number of computers that may be loaned to students in good standing. Because of the limited nature of these resources, we encourage students to reach out to their academic advisor early in the session for the best availability.
- GPS Tutoring Needs and Library Access: GPS students will continue to have access to quality tutoring options and Siena’s Library Services. Students are encouraged to review the Tutoring and Library section of the Reopening Task Force Report for full details. GPS advisors will also have information for students about these available resources and can help students navigate tutoring and library resources.
- GPS Faculty Technical Needs: With the ongoing delivery of courses in the remote or totally online formats for GPS courses in 2021, our GPS faculty may need access to additional technical resources. Our Associate Director of Operations, Amy Decker, and Dean for Graduate and Professional Studies, Dr. Cheri Betz, are working collaboratively with Siena’s IT Department to supply faculty with the necessary tools and training for successful remote or online course delivery.
- Faculty Preparedness for Teaching Online: All full-time GPS faculty are OLAC trained and have several years of online teaching experience. The majority of GPS adjunct instructors are also trained to teach online. The adjunct instructors who have not been trained to teach online have been asked to consider completing the OLAC Training Course.
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Move-in, Housing, and Dining
This overview has been created with the health, safety, and well-being of our students living on campus as being the University’s top priority. The level of community created in residential environments is a worthy co-curricular experience to continue in this current climate so long as students display strong cooperation, respect, and social responsibility for one another.
- The Residence Halls re-open with staggered move-in times starting on Sunday, Jan. 10, 2021. The move-in schedule is available here. Free flu shots will be available for students on a first-come, first-serve basis by Nurse Dawn Marsh on Monday, Jan. 11 and Tuesday, Jan. 12 move-in days.
- New residents can bring up to two healthy adult helpers and returning residents are requested to receive advanced permission from Director of Residence Life Sam Thacker to bring adult helpers, if desired.
- Residents and guests will be screened and must pass our health and safety screening before proceeding into residence halls and apartments.
- Move-in bins and campus volunteers are not available to carry possessions to rooms.
- Elevators on move-in days are reserved for those carrying supplies to their rooms and for those with accessibility needs. Students are requested to use the stairs as much as possible.
- Health and Welcome kits will be provided for new residents as well as upon request for returning students. The Health Kit contains a SHU face covering, a thermometer, gloves, hand sanitizer and alcohol wipes. The Welcome kit contains your Room Condition Inventory, a Safety Handbook, Wi-Fi instructions, and COVID-19 quick guide.
- Residential students who cross into U.S. borders with international flights will be requested to stay on campus for 10 days and strictly follow all campus safety measures. Some participation may be more limited than other students during this time. These students will receive free COVID-19 rapid tests on campus from Nurse Dawn Marsh on or around day 3 of being back.
- Back in December 2020, students were given instructions to minimize exposure to people outside their households for 10 days prior to returning to campus for the Winter 2021 semester. If students are experiencing any flu-like symptoms, have tested positive for COVID-19, or have been in contact with someone who has tested positive for COVID-19, please contact our contact tracing team at 517-264-7799 before returning to campus.
- Residents are urged to bring multiple face coverings.
- Residence Life staff is trained on COVID-19 precautions, continuously prioritize health and safety issues, and recognize signs/symptoms. Fliers, bulletin boards, and resident follow-up will be throughout housing on healthy responsibilities and proper hand hygiene.
- Multiple community hand sanitizing stations are available on every floor.
- Our residential occupancy in Ledwidge and Archangelus is reduced by nearly 30 percent.
- The number of residents using community bathrooms is lessened. Community bathrooms in the residence halls are locked by key codes only for specific groups of residents. Residents will be assigned recommended fixtures (i.e. specific showers, sinks, and toilets) so a 1:5 fixture/student ratio can be achieved.
- Community bathrooms will continue to be cleaned at least twice a day, seven days a week by custodial staff. Additional cleaning supplies are available in community bathrooms for any student wishing to take extra precautions.
- Cleaning of suite and private bathrooms is still the responsibility of the assigned residents. However, custodial support is available in potential situations of quarantine or isolation.
- Residents with roommates will be treated as family units for the purposes of safety and quarantining, if necessary. Roommates will be guided to have specific conversation on COVID-19 safety and responsibility in roommate agreements.
- Ten quarantine rooms have been set aside across campus. Most residents will already have their own bedroom or one roommate from the start. This will assist the University if residents develop COVID-19 symptoms or test positive. Residents needing to quarantine will work with the Director of Student Health to determine their personal health plan and identify who else might be a risk through contact tracing.
- After move-in, the housing guest and visitation policy is restricted to residential students only. Gatherings above twice the occupancy of rooms is not permitted. Social distancing is requested as much as possible in resident rooms. When residents are in rooms other than their own, everyone should wear face coverings whenever possible.
- Elevator and common area use in University Housing is adjusted with posted maximum occupancy.
- Computer labs, laundry rooms, the St. Catherine kitchenette, and Ledwidge game room will be open with posted reduced occupancy and social distancing policy.
- Bed bunking is not permitted. Lofts within compliance of our loft policy are still acceptable.
- Wearing face coverings is required in hallways and other public spaces outside of student rooms in the residence halls and apartments.
- University Housing is expected to remain open for the Winter 2021 semester. The residence halls are closed for Winter Break on Friday, March 5, 2021 starting at 5 p.m. and re-open on Sunday, March 14, 2021 at 10 a.m. University Housing may need to adjust operations depending on changing conditions from institutional, local, state, or federal government throughout the semester.
- Each student room is equipped with disinfectant and a cleaning cloth to be used in your room.
- Non-SHU guests will not be permitted in University Housing for the Winter 2021 semester. Family members may come to campus to see their student, however, they will be asked to complete a health screening prior to arrival and remain in the common areas on the ground floors (or other open parts of campus) during their visit.
Chartwells Dining Services (SHU Dining)
SHU Dining welcomes the opportunity to serve students. The dining hall re-opens on Sunday, Jan. 10 at dinner from 4:30-6 p.m. The SHU Shop will also be open on Sunday from 5-7 p.m. Meals in the dining hall will be for takeout only during the first week of classes and may continue in that format until our county and state alert levels are at a lower risk. When the University operates in fully remote sessions, hours of operation may be adjusted and will be posted at the dining and SHU Shop entrances in the University Center and on our SHU Dining website.
In order to keep everyone safe, students are expected to observe and practice respectful behaviors while in the dining room or SHU Shop Market (convenience store). This includes:
- When the dining room is open for seating, please adhere to the adjusted seating and tables spaced apart. To-go meals are available even when the dining room is open. The meal plan model is still All-You-Care-to-Eat with necessary modifications for health and safety. Students will be served at every station, including beverage stations.
- Student ID’s must be presented to gain entrance to the dining room.
- Wearing of a face covering is required to enter and while moving around the dining room. Face coverings may be removed only while seated at your dining room table. Please make sure your mask is secured and fully covering your mouth and nose when worn.
- Sanitize hands at entry. Hand sanitizer stations are available at the entrance of the dining room and SHU Shop market.
- Stand six feet apart while in the serving lines with floor markers where indicated.
- Dining room tables are pre-set with the appropriate number of seats. Adding chairs and/or moving tables is not possible due to health department measures.
- Plates and cups are not re-usable. You must use clean plates/to-go boxes and cups for every visit to the service lines.
- Clean up after yourself. All solid trash must be thrown away in the trash receptacles located in the tray return area.
- Backpacks will be permitted in the dining room and must be stored either hanging from the back of your chair or clearly under the table where you are seated.
- Refillable beverage containers will be permitted but cannot be filled in the dining room at the beverage station.
- Sport equipment bags will not be permitted in the dining room.
- Ice packs not being used must be disposed of prior to entering the dining room.
- Seating is limited and someone may be waiting for your seat when dining in is possible.
- Entrance to the dining room will remain at the Cashier station in the lobby. To keep a mostly one-way traffic flow, students will exit using the outside doors in the back of the dining room.
- Take-out meals cannot be consumed in the dining room.
- Acrylic barriers have been installed where necessary.
- Students with dietary and nutritional preferences should talk with SHU Dining Management for needs to be met.
- The dining hall will be cashless and available to meal plan participants only. Plans of all sizes are also available for commuters, faculty and staff.
- Online menus and other important dining information will be available at https://dineoncampus.com/sienaheights
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The Siena Heights University Athletic Department will take the necessary changes to make the spread and prevention of the disease a major priority. Using recommendation from the National Association of Intercollegiate Athletics (NAIA), the Lenawee County Health Department, the Centers for Disease Control and Prevention (CDC), the Michigan Department of Health and the National Athletic Trainers’ Association (NATA), Siena Heights Athletics has developed the following policies. The policies are intended to fall in line with the Siena Heights University pandemic plan and will continually be updated as the recommendations from local, state and federal government guidelines change.
The main basis for monitoring and reporting is from the NAIA. The NAIA partnered with a panel of epidemiological healthcare professionals, including the NAIA Athletic Trainers Association (ATA), to identify and evaluate helpful resources institutions can use in developing institutional safety protocols. Content from the following industry leaders was incorporated:
- American College Health Association (ACHA)
- Centers for Disease Control and Prevention (CDC)
- NATA's Intercollegiate Council for Sports Medicine (ICSM)
- National Strength and Conditioning Association (NSCA)
- United States Council for Athletes’ Health (USCAH)
Siena Heights University Athletics will abide by the guidelines and rules set forth from the executive orders Michigan Governor Gretchen Whitmer as well as the Lenawee County Health Department have announced. The executive orders for group size, which types of facilities are open or closed, and social distance practices supersede this plan. Meaning, if certain types of rooms (weight rooms, gyms, locker rooms) are closed under the executive order, then SHU
Athletics will close those as well. Group size and social distancing within that group will also be followed. This re-opening plan will be put in place to help protect our students, coaches, and staff members so that we can all mitigate the risks of exposure throughout the pandemic.
Facilities and Operations
All of the University’s athletic venues and daily operations have been adjusted to increase the distance, decrease the contact and decrease the time around each other. The following will be how each of our areas have been adjusted:
- No athlete/coach meetings are permitted inside any indoor areas, including offices.
- Everyone must abide by the screening policies and mask usage policies in accordance with the Siena Heights University guidelines. Masks can be removed during practice times only. They must be reapplied once the person has left the field or court. Failure to comply with the mask usage mandate may result in further disciplinary actions within the athletic department.
- Each sport will have a contingency plan if a coach, student-athlete or staff member shows symptoms or tests positive.
- One-way traffic patterns into and exiting athletic facilities will be used to limit cross-exposure.
- Outdoor tents will be placed in the O’Laughlin Stadium area to alleviate traffic from the Spencer Athletic Complex.
- Only coaches are allowed in the office area. Coach/player/staff meetings will be conducted outside in the O’Laughlin Plaza Tent 1.
- Schedules for the Boyse and Dawson Fitness Centers will be made to limit capacity based on capacity recommendations and directions conforming to health department guidelines. A special, open-sided outdoor tent will be in place to use free weights if this facility remains closed.
- If the indoor locker rooms are not permitted to be used under the executive orders, teams will use the outdoor tents.
Athletic Training/Sports Medicine
- Everyone must pass the daily screening and temp checks to be cleared for treatment. Hand washing or sanitizing will also need to occur before student athletes are allowed in for treatment.
- Treatments outside of the practice time windows will be by appointment only. No walk-ins or, loitering in the athletic trainings will be permitted.
- Training tables have been moved to an outdoor tent for the Spencer Complex and into the Fieldhouse to allow the training staff to treat the same number of athletes as before, while being compliant with the social distancing policies.
- Ice bags will be made to take and go. There will be no self-serve.
- Players will be required to bring their own refillable water jugs. Touchless water jugs or water cows are other options being considered.
- Recommend that athletic trainers travel with teams to away games. This will prevent our athletes from having to come in contact with another schools training staff and facilities.
Other Athletic Considerations
- Masks will be required during travel (bus, van, car). All vehicles can be occupied to maximum safety recommendations with the mask rule in place.
- All persons must be screened before departure.
- Vehicles will be sanitized before and after trips.
- No eating or drinking will be allowed in any vehicles during trips.
- Teams will order take-out or to-go meals and eat them outside their vehicles while practicing social distancing.
- If anyone in the traveling party shows symptoms during the course of their travel, they will be socially isolated and travel back away from the team.
Screening/Testing/Returning to Competition
- Standards for screening, reporting and testing have been mandated from the NAIA. Siena Heights and all NAIA schools will be using the following protocols to return to competition:
- Coaches, student-athletes and those in close contact with student-athletes are required to be screened each day a practice or team activity occurs.
- For competition, all game-day participants (student-athletes, coaches, support staff, officials, etc.) are required to be screened within six hours of the beginning of the contest. All screening must be done by an athletic trainer or designated healthcare professional. If an institution does not have an athletic trainer or healthcare professional on site, it will be the responsibility of the host institution to conduct all prescreening requirements for the visiting team(s).
- Each institution must implement the screening requirements described below, though an institution and/or conference is free to include additional components or questions it may deem necessary. Screening must include:
Monitoring of the temperature of each participant, specifically monitoring for a fever ≥ 100.4 degrees
Observation or self-reported feelings of illness
Medical history questioning related to common COVID-19 indicators and exposure to the COVID-19 virus. The screening process will identify student-athletes, staff or other game-day participants who should be withheld from participation and referred for further evaluation or COVID-19 testing. A weighted scoring system will be utilized to determine the threshold for withholding a participant.
Removal from and Return to Competition or Practice
If a student-athlete is withheld from participation through the screening process, he or she must:
- Quarantine immediately
- Notify SHU Health Services (nurse practitioner)
- Continue to be withheld from athletic activities until he or she receives a release from a healthcare professional or a negative Polymerase chain reaction (PCR) test.
- If multiple student-athletes on a single team are showing symptoms through the screening process, the institution must assess whether the team should be removed from competition. The NAIA will continue to consult with health experts and monitor requirements and best practices established by the CDC and other sport organizations.
Screening schedules and locations will be determined by our athletic training staff and relayed to the coaching staff. Each coach will be given a sheet before practice to make sure each student-athlete has been screened that day.
All student-athletes and coaches must receive a negative Polymerase chain reaction (PCR) test no more than seven days prior to the first competition. If a student or coach tests positive during initial testing, he or she must receive a negative test result prior to returning to competition. If a student or coach is unable to test during the five-day window prior to the first competition, he or she then must be withheld until a test can be conducted and must receive a negative test result before his or her first competition.
Siena Heights spectator attendance is currently limited to the family of Siena Heights student-athletes (no Visiting fans currently) along with the Siena Heights Community (Faculty, Students, and Staff) for SHU Athletic home events.
Each SHU athletic program has its own sign up available for family members of Saint student-athletes. There is a limit of two spectators for each athlete. The links for those sign-up pages can be obtained by contacting the head coach of the specific program that is hosting the event.
Any member of the SHU community (faculty, student, staff) wishing to attend a SHU athletics home event will need to sign up at http://bit.ly/shucampuspass in advance of the scheduled start time of the event to guarantee one of the 50 spots reserved for the SHU community.
All attendees will be screened before entry into the facility and must always wear a face covering and practice social distancing while on the campus of Siena Heights University.
Spectators are NOT allowed to watch from Siena Heights property, including parking lots and the service drive. The service drive is a fire lane and vehicles will be towed. Please check shusaints.com for any up to date information or any changes.
Fans can watch all the action on the Siena Heights Sports Network via YouTube.com at https://www.youtube.com/c/shusaints.
The University will follow the NAIA guidelines and recommendations for athletics. Review NAIA's latest FAQs regarding COVID-19 at https://www.naia.org/covid19/health-safety-faqs. NAIA's 2020-21 COVID-19 Response Manual is also available at https://naia.prestosports.com/covid19/files/COVID-19-Response-Manual.pdf. Siena Heights University Athletics will follow the WHAC or conference guidelines when they are updated.
- The concession stand will be closed or operated under the same local and state guidance.
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These guidelines have been created to promote student learning, development and success through co- and extra-curricular engagement while maintaining safety for students, faculty, and staff.
Based on our current alert level for COVID-19, Moderate Risk, the possibility for some in-person campus programming is possible. Requests must be made in advance using this form. Student organizations and clubs should continue to hold all meetings virtually if possible. Events that can be done well virtually are still encouraged. The number of participants for an approved event will be dependent on the activity, location availability, and current campus conditions in regards to COVID-19. At this time, approved indoor programs will be limited to no more than 50 participants and outdoor programs to no more than 75 participants. Some approved programs will be limited further based on the nature of the activity and campus conditions. COVID-19 testing may be required for approved requests. The full SHU Winter 2021 Co-Curricular Programming Parameters can be viewd here.
Student engagement activities are an important part of the SHU learning, living experience.
- SHU will prioritize student use of larger meeting spaces to provide opportunities for students to gather that adhere to social distancing requirements. Groups should continue to stay engaged via Zoom when physically meeting is not an option.
- SHU Residence Life will create smaller in-person experiences, hybrid experiences, and online experiences.
- Student clubs and organizations are to be (re)registered before being allowed to book space with CMS.
- No home-baked good sales or giveaways will be allowed. Only baked goods prepared through SHU Dining will be allowed. All items must be individually pre-wrapped.
- Donation drives are permitted.
Residence Halls Programming
The Office of Residence Life is working to create a new programming model that utilizes limited face-to-face interactions with students throughout University Housing. All social gatherings will be limited to the current state mandate.
- The Residents Assistants and Community Living Assistants will be tasked in creating a virtual community on their assigned halls.
- Activities such as floor meetings can be conducted over Zoom or Microsoft Teams.
Religious Services and Spiritual Practice
- All religiously affiliated organizations hosting events on Siena’s campus are expected to comply with all the local, state and federal guidelines.
- When Mass in St. Dominic Chapel is offered, it will also follow local, state, executive orders and federal guidelines. Protocols about face coverings, singing and seating, will be in place.
- Religious services may be offered virtually.
- Additionally, all students are welcome to take advantage of quiet settings in any campus space for personal prayer, reflection, or meditation. Please observe social distance and face covering guidelines when utilizing campus spaces.
- Some Campus Ministry retreats, service projects and trips, small faith communities, Bible studies, dialogues on justice issues, etc. will continue as they have in the past. With social distancing and travel restrictions, some will probably need to become virtual or hybrid. Campus Ministry team members are developing alternative plans for faith development based on health and safety precautions.
- No hosted groups of performers (i.e.: choirs, performance group, etc.) are permitted.
- Any individual performers are required to follow all COVID-19 protocols in place on campus for both their performance and pre-show teasers.
- Only SHU students, faculty, and staff will be permitted to attend events. No external audience members/participants will be permitted.
- Audience members will observe social distancing and will not permit more people into a space than allowed, as outlined by EMS system/Campus Events.
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The Division of Information Technology is working to provide the appropriate networking infrastructure, hardwired and wireless, classroom audio/visual equipment and systems, personal computer technology, Learning Management Systems (Canvas) software and remote access capability as its part to help ensure a positive and safe start to the 2020-21 academic year at all campus locations. Here are some important points to review:
- Additional web cameras and appropriate microphones have been installed in instructional spaces to support a hybrid and or remote course delivery method. Ensuring that at least 90 percent of Siena’s instructional spaces are equipped with video/audio streaming capability. Additional hardware has been supplied to or is available to faculty and staff to provide this same capability in offices or other instructional spaces.
- Additional data projection equipment and screens have been made available to Athletics to assist with portable/temporary spaces used by the coaching staff for game review.
- All student/faculty/staff email accounts have been migrated to the cloud (https://office.com) to provide web-based access to all email, increase available storage space per user and to take advantage of additional spam and virus filtering available with Outlook 365.
- All students/faculty/staff have been provided access to the suite of web-based Office 365 products software (https://office.com) built-in collaboration tools and MS inking tools to enhance collaborative learning between and amongst students and faculty and staff.
- All students/faculty/staff have been provided with MS One Drive (https://office.com) access to promote web-based access to file storage and an increased allotment of file storage for files, documents, etc.
- All students/faculty/staff have been provided access to the MS Teams meeting and collaboration software (https://office.com).
- All students/faculty/staff have access to academic software via the physical classroom or via web based licensing. Please contact the Helpdesk with any individual needs (See last bullet point for contact information).
- Moving to a remote or online course delivery mode may present technical challenges for several students. As such, any qualifying student who needs a computer can discuss options with their advisor. The University has a limited number of computers that may be loaned to students in good standing. Because of the limited nature of these resources, we encourage students to reach out to their academic advisor early in the session for the best availability.
- With the move to remote or totally online for courses in the fall session, our faculty may need access to additional technical resources. Please reach out to your Department Head or Division Chair to inform them of your needs. Academic leadership is working collaboratively with Siena’s IT Department to supply faculty with the necessary tools and training for successful remote or online course delivery.
- Should students desire personal copies of academic software and they are finding it difficult to finance access to said software they are encouraged to apply for Saints Strong funding for temporary subscription-based access.
- A centralized web page repository of reference and training materials related to available academic and institutional software and services is available here: https://informationtechnology.sienaheights.edu/
- To place an Information Technology Help Desk request: Call 517-264-7655 or login to our Spiceworks ticketing software at: http://spiceworks.sienaheights.edu/portal using your standard Siena login credentials. Or login to MySiena at https://mysiena.sienaheights.edu/ics/, find Quick Links and select “IT Work Order Request.”
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